Decentralisation and Records Management
Decentralisation provides an unparalleled opportunity for Government Bodies to address their ongoing Records Management requirements and to resolve any deficiencies that may exist in relation to accessibility and conservation of their historical/archival material.
Physically moving archives, records and infrastructure into new storage and retrieval centres, outsourcing the running of records centres, cataloguing and barcoding material as it is checked in to ensure efficient future tracking of files, setting up servers with taxonomies that mimic file organisation charts for hard copy files, implementing new procedures for file creation and disposition and the formulation of policy for Records Management are all key areas that will need to be addressed as part of decentralisation. The Office of the Data Protection Commissioner highlights some of these areas to be addressed in their Decentralisation Implementation Plan. CMOD has also published a basic Records Management Training Manual for use by Government Bodies.
Government Bodies must be careful not to squander this opportunity to set their records, past, present and future, straight. It is therefore vital that advice is sought from the right sources. Archives Ireland keeps an up-to-date list of qualified consultants.
For more information see the Second Report of the Decentralisation Implementation Group
See also my presentation on Records Management in Ireland: Current Situation, Policy and Issues which covers key drivers including Decentralisation, Policy and Standards.
Physically moving archives, records and infrastructure into new storage and retrieval centres, outsourcing the running of records centres, cataloguing and barcoding material as it is checked in to ensure efficient future tracking of files, setting up servers with taxonomies that mimic file organisation charts for hard copy files, implementing new procedures for file creation and disposition and the formulation of policy for Records Management are all key areas that will need to be addressed as part of decentralisation. The Office of the Data Protection Commissioner highlights some of these areas to be addressed in their Decentralisation Implementation Plan. CMOD has also published a basic Records Management Training Manual for use by Government Bodies.
Government Bodies must be careful not to squander this opportunity to set their records, past, present and future, straight. It is therefore vital that advice is sought from the right sources. Archives Ireland keeps an up-to-date list of qualified consultants.
For more information see the Second Report of the Decentralisation Implementation Group
See also my presentation on Records Management in Ireland: Current Situation, Policy and Issues which covers key drivers including Decentralisation, Policy and Standards.
posted by Martin Bradley at
9:41 AM
